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When:                     Saturday, October 21, 2023 11:00 AM to 5:00 PM Live music starts at 12 Noon until 5:00 pm.


Where:                    947 Carter Drive, Calabash, N. C. 28467 Behind Calabash Fire Station


SET-UP:                   Saturday, October 21nd starting at 8:00 AM, set-up must be Completed by 10:30 AM. Booths will be located on grass ground, please plan accordingly. ALL VEHICLES MUST BE OUT OF FESTIVAL AREA by 10:00 AM and may not re-enter grounds until closing (5:00 pm). Organizers are not responsible for lost or damaged items. Police will assist in monitoring festival grounds on the day of the event.


ELIGIBILITY:            The Oktoberfest committee and its charity reserve the right to deny any application for any reason. 


ENTRY FEES:          10-06-2023 is deadline for applications. Applications Received after this date are subject to availability of space. Application must be received signed and with fee. Applications will not be processed without Payment. RETURN CHECK FEE IS $35.00.

Space fee: $95.00 for businesses $45.00 for arts & crafts $30.00 for non-profit organizations



ELECTRICITY:          The committee reserves the right to charge a fee for electrical connections contingent on availability.


SALES:                     Exhibitors will be required to handle their own sales, collect and turn in 6.75% NC sales tax where applicable. All items sold or displayed must be contained in booth space purchased and no items, solicitation or setups shall occur outside of purchased booth space.


REQUIREMENTS:    Exhibitors are responsible for tent, tables, chairs, props, drop cords, etc and keeping their booth manned during festival hours. According to NC Fire Code you must have a fire extinguisher if you have electricity in your tent (Calabash Fire Dept. will inspect). Booths to be attractive from all sides and shall not distract from neighboring display(s).



WEATHER:               The festival may be canceled in the event of a hurricane threat, heavy rains and/or winds. 80% of the fee will be refunded. Cancellations will be decided by the festival committee and/or Brunswick County Emergency Management.


APPROVAL:              An approval letter will be e-mailed to your valid email address on your application. This will be the main form of communication between the festival committee and the vendors. Vendors will receive their assigned booth No. by email No later than October 19, 2023.


Contact:                    Hanna Philipp at or 910 616-6113.

Thank you


CLICK HERE to download the Vendors Application Form.

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